As an Executive Assistant at Naistro, you’ll be a trusted partner to two senior leaders: our Co-Founder & Chief Creative Officer (CCO) and the SVP of People & Legal. You’ll play a key role in managing their day-to-day operations, keeping them focused and organised while also supporting the wider team experience.
You’ll own calendars, travel, logistics and coordination across key meetings and projects. Beyond that, you’ll help drive culture through onboarding, rituals, events, and people programs, working closely with the People & Culture and Executive Operations teams.
This role requires someone who is thoughtful, proactive, detail-oriented, and able to work independently – someone who thrives in a fast-paced environment and enjoys wearing multiple hats.
Executive & Administrative Support
Manage fast-moving calendars across time zones with high attention to priority, context, and detail
Schedule and coordinate internal and external meetings, including agendas, notes, and follow-ups
Own domestic and international travel bookings, including itineraries and last-minute adjustments
Process expenses, support team logistics, and keep admin running smoothly
Be a trusted gatekeeper of confidential information
Provide light-touch support to other executives when needed
People & Culture Coordination
Partner with the PX team on key engagement and culture moments (e.g. onboarding, events, rituals)
Help coordinate Linkie Leaps, LLLY Awards, and end-of-year celebrations
Support DEIB and wellbeing initiatives as part of broader company efforts
Operational & Project Support
Maintain team documentation, shared drives, and contract/event tracking
Coordinate with vendors and partners (e.g. WeWork, event contacts, external agencies)
Collaborate with the Admin team on planning and executing leadership and company-wide offsites
Jump in on special projects and team priorities that benefit from structure and coordination
Track key actions from leadership meetings to ensure momentum and accountability
2+ years of experience in an EA, admin, or business support role—ideally supporting senior leaders
Super organised, with strong calendar, scheduling, and prioritisation skills
Calm under pressure, adaptable, and solutions-oriented
A high level of emotional intelligence and discretion
A true team player who collaborates well and brings others along
Strong written and verbal communication
Able to work independently and take initiative
Experience with Google Workspace, Slack, and hybrid team setups
A collaborative mindset and genuine interest in people and culture
